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Preventing fraud & financial crime

Preventing fraud & financial crime

Preventing and detecting fraud and financial Crime

The personal data you have provided, we have collected from you, or we have received from third parties about you, will be used to verify your identity. This will be used to help stop financial crime including fraud, money laundering, other unlawful or dishonest conduct, malpractice and other seriously improper conduct.

Details of the personal information that will be processed include: name, address, date of birth, any maiden or previous name, contact details, document references, National Insurance number, and nationality. Where relevant, other data including employment details will also be processed.


Cifas is the UK’s largest cross-sector fraud sharing organisation. We will check your details against Cifas databases established for the purpose of allowing organisations to record and share data on their fraud cases, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct (“Relevant Conduct”) carried out by employees or potential employees. For the purposes of this notice, these are individuals engaged as an employee, director, trainee, homeworker, consultant, contractor, temporary or agency worker, or self-employed individual, whether full or part time or for a fixed-term.

We and Cifas may also enable law enforcement agencies to access and use your personal data to detect, investigate, and prevent crime.

We process your personal data on the basis that we have a legitimate interest in preventing fraud and other Relevant Conduct, and to verify identity, in order to protect our business and members and to comply with laws that apply to us. This processing of your personal data is also a requirement of your engagement with us.

Cifas will hold your personal data for up to six years if you are considered to pose a fraud or Relevant Conduct risk.

What happens if fraud is identified?

Should our investigations identify fraud or any other Relevant Conduct by you when applying for or during the course of your employment or engagement with us, your new employment /engagement may be refused or your existing employment/engagement may be terminated or other disciplinary action taken (subject to your rights under your existing contract and under employment law generally).

A record of any fraudulent or other Relevant Conduct by you will be retained by Cifas and may result in others refusing to employ you. If you have any questions about this, please contact the Employee Fraud Investigation Team on 01793 654334 or by email to

Data transfers

Cifas may allow the transfer of your personal data outside of the UK. This may be to a country where the UK Government has decided that your data will be protected to UK standards, but if the transfer is to another type of country, then Cifas will ensure your data continues to be protected by ensuring appropriate safeguards are in place.

Your Rights

Your personal data is protected by legal rights, which include your rights to object to our processing of your personal data, request that personal data is erased or corrected, and request access to your personal data.

For more information or to exercise your data protection rights in relation to Fraud Prevention and Cifas please contact the Employee Fraud Investigation Team on 01793 656262 or by email to

You also have a right to complain to the Information Commissioner’s Office which regulates the processing of personal data.